1. Supervision

     

    1. Supervisory committee
      1. The Higher Degrees Committee (HDC) will appoint a supervisory committee for each student.
      2. Each supervisory committee will comprise at least three persons.
        1. One of the members will be appointed as chairperson.
        2. The members may appoint a deputy chairperson to act in the temporary absence of the Chairperson.
      3. Members of supervisory committees must:
        1. be admitted as a staff member
        2. have expertise in a field relevant to their student's research or research topic.
      4. Members of professional supervisory committees must hold the D.Min. or Ph.D. degree, or an equivalent qualification.
      5. Chairpersons of supervisory committees for research degrees must have already either supervised to successful completion, or assessed a Ph.D. or equivalent qualification.
      6. Chairpersons of supervisory committees for professional degrees must have already either supervised to successful completion or assessed a doctoral student.
      7. Each supervisory committee will, as a group:
        1. Evaluate the full thesis or project proposal, make any necessary recommendations for improvements, and decide whether or not the student may proceed on the basis of that proposal.
        2. Review student progress at least once every semester.
        3. Make a recommendation for the student to advance or not advance to candidature.
        4. Contribute expertise to resolve such problems that may time to time arise in the student's work.
        5. Decide to approve or not the final draft of the thesis for assessment
        6. Keep minutes of all its formal meetings and decisions.
    2. Supervision
      1. One of the supervisory committee members will be appointed as the supervisor for routine supervision of the student.
      2. All committee members will contribute their expertise to resolve such problems that may time to time arise in the student's research/project.
      3. In the cases of external students and of internal students conducting fieldwork, the HDC will normally appoint a local liaison person.
        1. The local liaison person will facilitate communication between the student and the supervisor.
        2. The local liaison person will ensure that fieldwork complies with the procedures and ethics of the HDC.
        3. The local liaison person will provide reasonable assurance to the HDC that the student's work is free from plagiarism or unauthorized collusion.
        4. The local liaison person will not provide research/project supervision unless appointed to be a member of the supervisory committee.
      4. Internal students are responsible to attend face-to-face supervision sessions with their supervisors.
      5. In the case of external students and those conducting fieldwork, supervision may be done by email or telephone.
      6. The frequency of supervision sessions may vary according to the kind of research/project, the stage of the student's research/project and whether the student is full-time or part-time. In any case, however:
        1. The frequency shall be at least once a month during semesters.
        2. The supervisor must be satisfied that the student is making satisfactory progress.
      7. If the supervisory committee is not satisfied that a student is making satisfactory progress for two consecutive months during semester, it shall refer the matter to the HDC, who may:
        1. give a conditional extension and determine the conditions relating thereto,
        2. terminate the enrolment of the student forthwith, or
        3. require the student to transfer to another program
    3. Changes in supervision
      1. Students may apply to the HDC to change a member of their supervisory committee.
        1. In the first instance, the student should make a personal approach to the supervisory committee Chairperson at the time.
        2. If the matter is not satisfactorily resolved to the student's satisfaction, the student may then apply to the HDC in writing, stating clearly the reasons for requesting the change.
        3. The HDC shall conduct any investigations that it considers necessary or desirable and shall make a decision.
        4. The decision of the HDC will be final.
      2. A supervisory committee member may apply to the HDC to change a member of their committee.
        1. In the first instance, the changes must be discussed at a supervisory committee meeting, if one is held within one month of the matter arising, and forward their recommendation to the HDC.
        2. The HDC shall make a decision, which will be final.
      3. If a supervisor becomes unable to continue in his/her duties, he/she must notify both the supervisory committee Chairperson at the time and the HDC stating clearly the reasons in writing.

       

  2. Regulations for students

     

    1. Full Proposal
      1. Each student will submit to his/her advisory committee a full research/project proposal.
      2. Full-time students must submit full proposals within six months of admission.
      3. Part-time students must submit full proposals within one year of admission.
      4. The format of the proposal must follow the same rules of scholarly style and presentation as a thesis.
      5. The full proposal will normally include statements of:
        1. the nature and purpose of the research/project
        2. its significance
        3. a review of relevant literature at that time
        4. a proposed methodology (or methodologies)
        5. any ethical or procedural considerations that will affect the acceptability of the proposal.
      6. Students may include any part of their full proposal in their thesis without referencing it.
    2. Confidentiality
      1. At any time prior to the submission of their theses, students may apply to the HDC for their research to be kept confidential.
      2. The application must state the reasons for confidentiality or restriction. Valid reasons include:
        1. ownership of intellectual property that must be kept confidential by law
        2. risk of endangering research subjects or other stakeholders, and
        3. risk of malicious use of research.
      3. Confidentiality may take one or more of the following forms:
        1. Withheld from general circulation for up to two years
        2. Access to the thesis restricted to persons whom the HDC identifies as not posing a risk.
        3. The use of a pseudonym by the author.
    3. Probationary period
      1. Students will not be candidates for a particular degree during the probationary period.
      2. For full-time students, the first year will be the probationary period.
      3. For part-time students, the first two years will be the probationary period.
    4. Admission to candidature
      1. At the end of the probationary period, the supervisory committee will review the student's progress for admission to candidature.
      2. The onus is on the student to provide evidence of satisfactory progress.
      3. If the supervisory committee is satisfied that the student has made satisfactory progress toward the degree for which he/she applied, they shall recommend to the HDC that the student be admitted to candidature.
      4. The granting of candidature is at the discretion of the HDC.
      5. If a student is not admitted to candidature, his/her period of probation is extended a further six months, and the supervisory committee shall again review the student's progress for admission to candidature.
      6. At any time of a student's candidature prior to submission of the thesis, the student may apply to be transferred to a lower qualification.
    5. Minimum and maximum periods
      1. Students must be enrolled for a period between the minimum and maximum times before they may present their research for assessment:

      Minimum

      Maximum

      Full-time Master students

      One year

      Two years

      Part-time Master students

      Two years

      Four years

      Full-time doctoral students

      Two years

      Four years

      Part-time doctoral students

      Four years

      Seven years

       

    6. Transfer between part-time and full-time status
      1. Part-time students may apply to the HDC to become full-time students.
      2. Full-time students may apply to the HDC to become part-time students.
      3. Students may apply at any time during their enrollment.
      4. Applications must be in writing, stating clearly the reasons for the request.
      5. Periods of probation and minimum and maximum enrollment times shall be counted pro rata.
    7. Transfer between degree programs
      1. Candidates for professional degrees may transfer to candidature for a research degree at the same level if the HDC assesses their project as having the potential to meet the requirements of the research degree.
    8. Suspension and extension
      1. In exceptional circumstances such as serious illness or fieldwork circumstances out of the student's control, the HDC may suspend a student's enrollment or extend his/her enrollment beyond the maximum period.
      2. Students must apply in writing the HDC stating clearly their reasons for the application for suspension or extension.
      3. The onus is on the student to provide evidence of need for suspension or extension.
      4. The granting of suspensions and extensions is at the sole discretion of the HDC.
      5. Extensions and suspensions will only be granted in increments of three months.
      6. The HDC reserves the right to attach conditions to any suspensions or extensions.
      7. For full-time-time students, suspensions and extensions shall not exceed a total of one year.
      8. For part-time-time students, suspensions and extensions shall not exceed a total of two years.

       

  3. Theses and dissertations

     

    1. Submission of theses and dissertations
      1. Students must notify the supervisory committee in writing three months before the submission of their theses or dissertations.
      2. If the supervisory committee approves the submission date of the thesis or dissertation, it will notify the HDC.
      3. For the thesis or dissertation to progress to assessment, the supervisory committee must be satisfied that it is of an adequate standard.
      4. To be eligible to submit a thesis/dissertation and abstract, the student must:
        1. be registered for the degree for which they intend to submit the thesis/dissertation
        2. have satisfactorily completed the minimum period of study specified for the degree
        3. not have exceeded the maximum period of study specified for the degree without prior permission
        4. have the approval of the supervisory committee
        5. have paid all fees due
        6. authorize the HDC in writing to:
          • make any photocopies that it sees desirable
          • publish the abstract in any way it sees desirable
          • make the thesis/dissertation available to be read by other parties, subject only to any prior restrictions or confidentiality provisions approved by the HDC.
        7. A student intending to exceed the maximum lengths of a thesis or dissertation must apply to the HDC for permission to do so at least six months before its submission. The application must state the reasons for exceeding the maximum length.
        8. Research conducted before acceptance of the student's research proposal may be included if it is referred to a separate, independent work.
        9. Students must submit three identical copies of their theses/dissertations for assessment within the applicable minimum and maximum periods of study, bound according to the requirements at the time.
        10. A student intending to include other media as part of a thesis/dissertation must apply to the HDC for permission to do so before or when notifying the HDC of its proposed submission. The application must state the kind of media, any relevant interoperability specifications, and any kinds of durability considerations.
        11. Students shall retain ownership of the copyright of their theses/dissertations.

       

    2. Presentation format and outline
      1. The text of the thesis/dissertation must be double spaced (with the exception of extended quotations), and typed or printed on one side of good quality international A4 paper in an 11 or 12 point Roman font. The minimum widths of margins are:
        1. inside margin 35 mm
        2. top, outside and bottom margins 20 mm
      2. The exception to these presentation guidelines is that students may, with their supervisory committee's permission, include articles in their published presentation format.
      3. The preferred system of referencing is Harvard in-text references. However, due to the requirements of different areas of study, supervisory committees may approve other systems (e.g. footnotes, endnotes, etc.). Students must be consistent in applying the system they use.
      4. In some circumstances, students may need to innovate their referencing system, and may do so with the approval of their supervisory committee.
      5. Unless approved otherwise, theses/dissertations will follow the outline below:
        1. Front cover
        2. A blank page inside the cover
        3. The title page (page i, but not numbered)
        4. Table of Contents (starting with page ii, but not numbered)
        5. Lists of tables, maps, graphs, diagrams, or abbreviations (as appropriate) If these lists are short enough and there are more than one, they may be put on the same page. These pages continue the numbering in lower case Roman numerals.
        6. Acknowledgments, if necessary, continuing the numbering in lower case Roman numerals.
        7. A Preface, if necessary, continuing the numbering in lower case Roman numerals.
        8. Introduction (Chapter 1, starting with page 1)
        9. Intermediate chapters
        10. Conclusion (final chapter)
        11. Appendices (if necessary)
        12. Bibliography (continuing the numbering with Arabic numerals)
        13. Blank page inside rear cover
        14. Rear cover
    3. Abstracts
      1. Students are required to submit separately an Abstract of their research. It must not exceed 300 words and must include the student's name, thesis/dissertation title and length, the year, the award for which it is submitted, and the name of the institution.

    Procedure for assessments of theses and dissertations

    1. The HDC shall determine with assessors a timeframe for the assessment, not normally more than two months.
    2. Assessors may co-opt other advice.
    3. Assessors may consult with the student's supervisors.
    4. Students may not have contact with appointed assessors during the assessment.
    5. In the first instance, assessment will comprise:
      1. the independent reading of the thesis by the assessors
      2. conferral on their opinions
      3. issuing a formal statement of assessment according to the procedures at the time
      4. The chairperson of the assessment committee will issue a statement of its assessment result to the HDC, with copies of assessors' statements.
    6. The assessment committee will conduct a viva voce examination of the student on the topic of the research/project. Members of the student's supervisory committee who are not assessors may attend as observers.
    7. Assessment results will be one of the following:
      1. Passed unconditionally.
      2. Passed subject to specified minor corrections or alterations to be completed satisfactorily within a specified time for which reassessment is not required.
      3. The student is required to resubmit the thesis with major alterations to be completed satisfactorily within a specified time and for which full reassessment is required.
      4. The dissertation is accepted but the student must resit the viva voce examination.
      5. The student is recommended for a lower award, subject to an accepted application, or
      6. The student is not passed.
    8. The assessors will do any further assessment (i.e. corrections/alterations).
    9. At the end of the further assessment, assessment results will be one of the following:
      1. The student is passed.
      2. The student is recommended for a lower qualification, subject to an accepted application, or
      3. The student is not passed.
    10. Unless an exemption is given, students must provide one hard copy of the thesis/dissertation in its final form each for:
      1. HDC's records
      2. Each supervisor supervising the program
      3. Each assessor
    11. The hard copy volumes should bear on the spine, in lettering running from the top to the bottom:
      1. the full or abbreviated title
      2. the student's name
      3. the name of the degree
      4. the year of submission
      5. the name of the awarding institution
    12. Students must submit one soft copy of the thesis/dissertation in its final form.